Security Best Practices

Always update to current versions of firewall/antivirus software and related technologies (operating systems, browsers, and security suites) and scan on a regular basis

Security updates patch vulnerabilities that may be exploited by malware and help keep users and their data safer. You are only as protected as your system and security software updates.

Dedicate a computer with restricted internet access to conduct financial activities (accounting, online banking, and outgoing ACH/Wire transfers)

Restricting web surfing, email, and other access of the computer will help limit the exposure and possibility of infections.

Enhance your password security by making your passwords more complex and use different passwords for different accounts and systems

Try combining random words together for easy remembering. Incorporate upper and lower case letters, numbers, and symbols. Do not use birthdays, family names, or telephone numbers.

Consider using false answers for security authentication questions

Fraudsters do their research before taking action on their target. They can gather general public knowledge and formulate detailed information. Thus using mixed or untrue information will help strengthen your accounts’ security.

Do not open unrecognized email and open familiar emails with caution. You can never tell who is truly behind the email

Email is not a secure medium of communication. Only general inquiries should be sent via email. Encrypt sensitive data before sending

Do not respond to any messages requesting the following information:

1. Online banking credentials
2. Personal information (social security number, business TIN, mother’s maiden name, and etc.)
3. Bank account, credit card or ATM/debit card numbers

Disable ‘AutoComplete’ or other memorize password functions on browsers

Avoid downloading attachments or clicking on embedded links in emails or websites whether you are or are not familiar with them

Log off when you’ve finished your banking or if leaving your computer unattended

Restrict access to computer functions, including software installations, USB, and CD Burner

Use HTTPS websites

Avoid connecting to unsecure Wi-Fi

Unsecure internet networks may allow fraudsters to intervene and steal information as it is being transmitted. Review your mobile device’s setting to disable ‘Auto Connect’ feature to avoid connecting to unknown/unverified networks.

Avoid use of public computers and unsecure internet connection

Utilize Positive Pay Service

This service examines key fields of the check when it is presented to the bank and the information provided by you, giving the bank the ability to inform you when discrepancies arise. Easily determine whether to pay or return the exception via online banking.

Utilize ACH Blocks & Filters

You can either block all incoming debits with ACH blocks, or designate a list of authorized debits/credits with filters. If the ACH originator is not on the authorized list you provide, we will return unauthorized transactions.

Utilize dual control throughout your check stock storage, printing, issuing, signing, and dispatching

Audit and destroy old inventory

Customize your check stock with security features

Customizing your check with a watermark, chemical resistance, fluorescent fibers, bleach-reactive brown stain, photocopy void pantograph, security ink message, micro-printing, or holographic marker helps prevent check altering and counterfeits.

Be mindful of the information you are throwing into the trash